Posted by Editoress on 06/5/07
Employment Opportunity in Victoria, National Team Training Centre
POSITION TITLE: Administrative & Member Services Coordinator
POSITION TYPE: Contract/Part-Time.
COMPETITION CLOSE DATE: June 22nd, 2007. Interviews will be scheduled for 3rd and 4th of July.
POSITION START DATE: July 9th, 2007. Start with 5-6 days of training, then commence regular schedule. Pay is same for training period.
HOURS: 18-24 hours per week (3 or 4 days per week). Schedule of hours flexible.
REPORTS TO: National Team Training Centre Director and Head Coach
LOCATION: VICTORIA, BC
The mission of PacificSport Canadian Sport Centre is to foster outstanding Canadian athletes through the creation of a dynamic environment for sport performance at all levels by integrating world-class athlete services, coaching excellence and long-term sport development initiatives. The goal of the National Team Training Centre - Victoria is to achieve world-class podium performances through core strategies that encompass athletes and athlete needs, coaches, communications, relationships and strategic partnerships, recruiting, community involvement, and resource generation.
PURPOSE OF THE POSITION
The Administrative and Member Services Coordinator is responsible for providing executive support to the Director and Head Coach of the National Team Training Centre-Victoria as well as administrative and organizational services in the management of the office, special events, website, and marketing for the NTTC-Victoria within the Canadian Sport Centre system. NTTC-Victoria is seeking a candidate to provide administrative services, assist with equipment management, execute communication plans, facilitate program delivery and training camps, work with volunteer committees, and attend some events.
Administrative & Member Services
Oversee and manage all daily operations of the office including the collection of data, membership and program registration fees, and all client services such as answering the phone, faxing and photocopying services.
Provide a range of general administrative support, including: filing, ordering, receipt preparation, meeting arrangements and minutes, and presentation preparation.
Assist in program coordination and execution, including: registration, facility bookings, training camps, project travel and accommodation logistics, budgeting, and post-program follow-up and evaluation.
Process fee payments, track expenses and monitor overdue invoices.
Assist with management of centre equipment: provisioning, shipping of equipment, and repairs.
Maintain clean and tidy office.
Data Coordination and Reporting
Assist in coordinating and maintaining member information, including database entry, updating, and maintaining membership hard files.
Assist with annual and monthly reports.
Maintain other database info including equipment inventory and repairs.
Write news reports for the website on athlete success, training camps and other NTTC-Victoria updates.
Update athlete profiles on website when necessary.
Communicate with local media regarding athlete successes and specific events for media to attend (training camps, local events).
Keep up with timely email communications with athletes and PacificSport staff.
Complete projects as necessary and assigned by the Director and Head Coach of NTTC-Victoria. This may include grant and funding proposals, and communication materials.
Assist with planning special events and meetings.
Attending events on behalf of the NTTC-Victoria.
As a small organization, we expect a team player who will help whenever necessary.
Managing Personal Effectiveness
Self-motivated and accountable for results through focused attention on achieving goals; takes action and ownership.
Enjoys multi-tasking in a fast-paced environment with a proven ability to manage a broad workload.
Superior organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy.
Willingness to get the job done, regardless of the extra time and effort it may take.
Managing the Business
Demonstrated member focus. Ability to anticipate member's needs and proactively search for solutions to ensure expectations are met or exceeded.
Ability to draw from a repertoire of knowledge, skills, and resources to identify and evaluate issues and opportunities.
Demonstrated interpersonal savvy through working effectively and communicating with a variety of different audiences.
Strong communication skills, both oral and written.
Proficient computer skills; strong knowledge of Microsoft Office.
Proven administration experience and skills, preferably in a not-for-profit or sports environment.
Please submit your cover letter and resume in Word Format.
Deadline to Apply: June 22, 2007 4:30pm
Apply by e-mail, fax or mail to:
National Team Training Centre - Victoria
Based @ PacificSport
100-4636 Elk Lake Drive
Victoria, BC V8Z 5M1
Fax #: (250) 744-3542
No phone calls please.
Short-listed candidates will be contacted.
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