Posted by Editoress on 11/24/03
The Ontario Cycling Association is accepting applications for the following position
Administrative & Member Services Coordinator
Position Type: Full Time
The Ontario Cycling Association (OCA) is the provincial sport organization governing the sport of Cycling. Members are competitive and recreational cyclists between the ages of 5 and 80. The OCA is seeking a candidate to work with volunteer committees, provide administrative services, coordinate the associations high performance program, execute communication plans, attend some events and potentially perform basic bookkeeping functions.
Administrative & Member Services
Oversee and manage all daily operations of the office including the collection of data, membership and program registration fees, and all client services such as answering the phone, faxing and photocopying services
Provide a range of general administrative support, including; filing, ordering, receipt preparation, meeting arrangements, and presentation preparation
Assist in program coordination and execution, including; registration, budgeting, and post-program follow-up and evaluation
Assist in tracking, processing, and fulfilling information inquiries and in preparing for member contact
This individual must oversee and maintain office administration procedures
Data Coordination and Reporting
Assist in coordinating and maintaining member information, including database entry, updating, and maintaining membership hard files.
Run queries and reports, as required.
Compile status reports on projects and programs as required
Complete projects as necessary and assigned by the Executive Director. This may include grant and funding proposals, and communication materials.
Design and publish all the Associations communication materials, including the newsletters, handbooks, the Annual General Meeting Report and the OCAs website.
Assist with planning special events and meetings
Attending events on the OCAs behalf
As a small association, we expect a team player who will help wherever necessary
The following is desired but not mandatory: Bookkeeping (using Quickbooks Pro)
Process invoices and receive payments
Prepare cheque requisitions; process cheques and receipts
Compile and balance weekly bank deposits of all funds received
Make deposits, reconciling bank accounts
Monitor accounts receivable and payable
Monitor and reconcile high performance program revenue and expense budgets; produce reports as required
Managing Personal Effectiveness
Self-motivated and accountable for results through focused attention on achieving goals; takes action and ownership.
Enjoys multi-tasking in a fast-paced environment with a proven ability to manage a broad workload.
Superior organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy.
Willingness to get the job done, regardless of the extra time and effort it may take
Managing the Business
Demonstrated member focus. Ability to anticipate members needs and proactively search for solutions to ensure expectations are met or exceeded.
Ability to draw from a repertoire of knowledge, skills, and resources to identify and evaluate issues and opportunities.
Demonstrated interpersonal savvy through working effectively and communicating with a variety of different audiences.
Strong communication skills, both oral and written.
Proficient computer skills; strong knowledge of Microsoft Office
Appropriate post-secondary education
Proven administration experience and skills. At least 3 years work experience as an administrator, preferably in a not for profit or sports environment
Please submit your resume with salary expectations (email preferred) in Word Format, by December 5th.
Ontario Cycling Association
1185 Eglinton Ave East, Suite 408
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